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PROMAG S.A. PRIVACY POLICY

The present document defines the principles of processing and protection of personal data of potential and current business partners (in particular customers and suppliers) of PROMAG S.A., hereinafter referred to as Data Administrator.

I. Definitions

  1. Cookies means computer data, in particular small text files, recorded and stored on the devices through which the User accesses the Website.
  2. Service means the website belonging to the Administrator.
  3. Device means the electronic device through which the User accesses the Service.
  4. User means an entity that uses the content and functionalities available on the Administrator’s Websites or for whom, in accordance with these Terms and Conditions and the law, electronic services may be provided or with whom an Agreement for the provision of electronic services may be concluded.

II. Data Administrator

The company PROMAG S.A. with its seat in Poznań (61-371), ul. Romana Maya 11, registered in the Register of Entrepreneurs of the National Court Register kept by the District Court Poznań – Nowe Miasto and Wilda in Poznań VIII Economic Department under the KRS number 0000013278, NIP: 778-00-40-905, initial capital PLN 2 085 000, tel. 61 655 82 00.

III. Legal basis

In processing personal data, the Administrator shall apply the principles set out in the applicable legislation, including in particular the Personal Data Protection Act of 29 August 1997 and the Regulations of the European Parliament and of the Council (EU) 2016/679 of 27 April 2016 on the protection of natural persons in relation to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (‘RODO’).

IV. The purposes of data processing and the period of their storage

The Administrator processes personal data for the sole purpose of acquiring customers/suppliers, carrying out the quotation, order/contract and after-sales processes for the goods and services offered and for the purpose of sending personalised commercial information, in particular:

The data will be stored for the period of time necessary for the performance of the contracts, including the provision of maintenance services (warranty and post-warranty). After this time, the data is stored only for the purposes of claiming and sending personalised commercial information.

V. The scope and method of collecting data

The Administrator collects personal data in the process of customer/supplier acquisition, quotation, order/contract execution and after-sales service of the offered goods and services. The Administrator collects data including, but not limited to: the name and surname of the natural person (including those running a business), his/her address, VAT ID, name of the contact person in the company, his/her position, department, e-mail and telephone, and, in the case of using the Administrator’s Internet Services, also the IP address of the device used by the User. The data is stored by the Administrator in a format that allows it to be transferred.

The provision of personal data is voluntary, but necessary for the use of selected functionalities of the Websites and for the sending of offers, execution of orders, contracts, maintenance, installation services, etc.

No forwarding or other transfer of the acquired personal data, to third parties or companies, will take place, unless the data are necessary for the proper execution of the contract, the processing of complaints or repairs under guarantee or warranty or the sending of the catalogue by conventional mail. This applies in particular to shipping, forwarding, courier, assembly and service companies.

The Data Administrator also declares that it entrusts the storage and/or processing of the personal data referred to in the Privacy Policy, on the basis of a written agreement, to entities providing the Administrator with, inter alia, hosting, automated marketing and message optimisation services in respect of the Administrator’s Websites.

Notwithstanding the above, in the event of separate consent by the Service User, his/her personal data is processed in order to receive commercial information, and in particular to send the ordered newsletter to the indicated e-mail address.

VI. Data collected automatically

The Administrator informs that during the use of the Websites belonging to him, data is also collected automatically. This data may be collected by cookies and by an automated marketing system.

The Administrator informs that from the moment the user connects to the Website, information concerning, inter alia, the IP number and type of the user’s terminal equipment from which the user connects to the Website appears in the Website’s system logs. The Administrator informs that, in accordance with the law, it also processes data concerning, inter alia. IP number and type of the user’s terminal equipment, as well as the time of the user’s connection to the Website and other exploitation data concerning the user’s activity on the Website. The data described are processed for technical purposes in order to adapt the Website to users’ needs and to collect general statistical information on the functioning of the Website. The Administrator uses cookies in order to:

  1. Service configuration
    • adapting the content of the Website to User preferences and optimising the use of the Website’s websites
    • recognition of the Service User’s device and his/her location and, accordingly, display of a website adapted to his/her individual needs;
    • remembering the settings selected by the User and personalising the User’s interface, e.g. with regard to the selected language or the region from which the User comes,
    • remembering the history of visited pages on the Website in order to recommend content
  2. Performing processes necessary for the full functionality of the websites
    • adapting the content of the Website to the User’s preferences and optimising the use of the Website. In particular, these files make it possible to recognise the basic parameters of a User’s device and to display a website appropriately, tailored to his/her individual needs;
  3. ensuring security and reliability of the Website
  4. presenting multimedia content on the Website, which are downloaded from the external website www.youtube.com [cookie administrator: Google Inc. with its registered office in the USA].
  5. collecting general and anonymous statistical data via Google Analytics [cookie administrator: Google Inc. with its registered office in the USA]
  6. use of interactive functions to popularise the Service by means of social networks Facebook.com [cookie administrator: Facebook Inc with its registered office in the USA or Facebook Ireland with its registered office in Ireland]
  7. profiling of advertising content according to the interests of Service Users

The User may, independently and at any time, change the settings relating to the accessibility of his or her location and cookies, specifying the conditions for storing and accessing cookies on the User’s device. The User may change the settings referred to in the preceding sentence by means of the settings of their Internet browser. These settings can be changed, in particular, in such a way as to block the automatic handling of cookies in the settings of the web browser or inform on their placement on the User’s device each time. Detailed information on the possibility and methods of using cookies is available in the settings of your software (web browser).

The User may delete Cookies at any time using the functions available in the web browser he/she is using. Restricting the use of Cookies, may affect some of the functionalities available on the Website.

VII. Right of access, rectification, erasure or restriction of processing or to object to processing, as well as the right to data portability

Anyone whose personal data is collected may request from the Administrator:

In addition, anyone whose personal data is collected may object to the processing of personal data, and in particular to the profiling of the User of the Websites. In order to exercise the above rights, the Administrator must be contacted by email: ochrona_danych_osobowych@promag.pl. The Administrator shall comply with the request of the person whose data are collected within a period of up to 30 days. This period may be extended to 90 days in justified cases. However, it should be borne in mind that the deletion, restriction, transfer and objection to the processing of data will affect the services provided and may result in the impossibility to perform them. In particular, it does not apply in the case of obligations that have been legally concluded due to legal requirements related to, inter alia, the assertion of claims.

Where the Data Administrator requests consent to send commercial information by electronic means, the person who has given consent has the right to withdraw it. To do so, click on the link causing the withdrawal of consent placed in the content of the commercial information or send an e-mail informing of the withdrawal of consent to the e-mail address ochrona_danych_osobowych@promag.pl.

VIII. Data security

The Data Administrator declares that it makes every effort to ensure a high level of security of the processing of their data for the Customers. Any incidents affecting the security of data processing should be reported to the e-mail address: ochrona_danych_osobowych@promag.pl.

The Data Administrator declares that he/she entrusts the storage and/or processing of the personal data referred to in the Privacy Policy, on the basis of a written agreement, to entities providing the Administrator with, inter alia, hosting, automated marketing and message optimisation services with regard to the Administrator’s Internet Services, and in the case of the handling of an order/contract, complaint or service request: shipping, forwarding, courier, installation, service companies, etc.

IX. Final provisions

Anyone whose personal data is collected by the Administrator has the right to lodge a complaint with the competent supervisory authority if he/she considers that the processing of personal data concerning him/her violates the applicable provisions governing the processing of personal data: the Personal Data Protection Act or the General Data Protection Regulation.

The Data Administrator reserves the right to amend this Privacy Policy by publishing a new privacy policy on this website.